How Are Printer Companies Helping To Boost Businesses Operations

2012-07-02 10:59:10

Published on 2012-07-02 10:59:10

Printing is a key element of any company's operations, especially in the current digital age.

While new computer technologies allow documents to be stored safely in an electrical format, it does not mean that businesses' have placed less emphasis on their use of ink cartridges.

In fact, the emergence of the internet over the last 15 years has helped to make organisations more environmentally-friendly, as many of them now only choose to print when it is completely necessary.

Not only does this lower a business' impact on the environment, but it also leads to substantial financial savings, allowing companies to spend their money on other areas of their operations.

Previously, many firms would opt to print needlessly, though this approach has changed as society in general begins to shift to a more environmentally-friendly attitude.

It is possible for businesses to trim their printer ink costs by making minor changes, such as printing with colour ink only for documents that are being shared externally, while print-outs that are being distributed within the office can be limited to black ink.

In addition to behavioural changes from companies, a number of ink manufacturers have pioneered technology that can help to save time and money.

For example, HP has liaised with ARC to link its HP Designjet ePrinters with the cloud-based PlanWell Collaborate application.

Thanks to the partnership, design and construction professionals can access documents stored in PlanWell Collaborate, print them immediately and scan them into the cloud via one of the ink giant's Wi-Fi-enabled printers.

The technology will help to reduce document review times, offer better control over large document collections and boost the efficiency of project lifecycles.

Alex Monino, worldwide sales and marketing manager of Large Format Printing at HP, said: "HP is focused on developing new document workflow solutions that support the growing demand to manage, print and distribute information from the cloud.

"Working with ARC, we're able to provide classic business-process improvements with a single digital workflow for digital or analogue document management."

The two companies' move will also utilise ARC's Abacus PCR application, which monitors document-related costs by tracking and reporting printed documents per project and person, meaning that organisations can gain comprehensive data regarding their ink use.

K "Suri" Suriyakumar, chairman, president and chief executive of ARC, said: "ARC provides our customers' documents wherever, whenever and in whatever format is most useful.

"Integrating our expertise in content management with HP imaging hardware is a great way to offer these solutions to our customers and add real value to their workflow."

It is always advisable for customers to shop around in search for the cheapest possible ink cartridges, but they must also be aware that counterfeit products are circulating around the world, so it is vital that they are not fooled into buying them.

Many of these fakes appear convincing as genuine items, meaning that consumers should always guarantee that they are buying from authorised sellers.

Lexmark is one business in particular that has attempted to counteract the number of illegal ink cartridges in the market by releasing a new ID app.

It works by scanning the barcodes of items, with serial numbers then being sent to the company's database to be immediately authorised.

The app is available to owners of Apple, Android or Blackberry devices and Lexmark has stressed the importance of avoiding such counterfeit goods.

Commenting on the fake items, the firm said: "The origin and quality of these cartridges are unknown to the customer, and they can sometimes leak, run out after a few pages, not work at all or even damage a printer."

Overall, there are many ways for companies to save money on their printing operations, but they should remain conscious of fraudsters in the market, who are trying to make a profit through selling unsatisfactory and illegal items.

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