Consider All Your Options When Buying A Printer
With the January sales upcoming, many households may be tempted to explore the retail market in a bid to find a new printer.
Despite the emergence of cloud computing in recent years, printing is still important for many residents and businesses, and you never know when an article will need to be produced in a physical format.
Families in particular will have much to gain from purchasing one of the machines, as children will need to print out their homework, especially with more and more schools now advising pupils to word-process their assignments.
As they grow older and enter university, the systems will still prove valuable. For example, even if they move away to campus, it is likely they will have deadlines to work on while they are at home over the Christmas period, for which a printer will be extremely useful.
In general, some people find it easier to digest information when it is on paper and, due to the increasing amount of time students and adults spend in front of computer screens, it is a healthier option.
However, the need for one of the systems should not cause people to rush into the market and buy the first one they see. Instead, their choice should be carefully considered, taking into account all of the different manufacturers and their respective pros and cons.
A spokeswoman for Kyocera Mita has offered advice to those looking for a new printer, describing office printers in particular as the "Cinderella of modern technology".
"Neither glamorous, dynamic nor exciting, scant attention is paid to it until something goes wrong. When it does, the importance of that small box sitting in the corner is suddenly realised, and things grind to a halt until it is back in service again.
"For most people, it’s only when an unexpected breakdown occurs that they realise quite how much they rely on their printer."
The representative has told people to carefully consider the features they want to see in their printer. For example, does it have to be mono or colour? A3 or A4? And, should it solely be capable of printing, or offer other functions?
She stressed it is better to buy one device capable of carrying out all the functions required, but there is no reason why an investment should be made in capabilities which people do not need.
Many consumers will be persuaded to purchase a model due to its retail price alone, without taking into context the running costs which come with it.
"Typically you’ll spend several times the purchase price on consumables over the life of a printer, so don’t sleepwalk into excessive running costs.
"Look for energy efficiency features. Energy Star is a must, but most printers comply so check actual TEC (typical energy consumption) ratings which can vary widely. Choose a printer that can print double-sided automatically as this will save paper - and money," she stated.
The representative underlined how ink cartridges and printing costs can quickly accumulate, taking a sizable chunk out of a company's revenues.
She stressed that analysts believe printing and copying can represent three per cent of firms' total revenue, leading many companies to keep a careful eye on their budgets.
"Certainly awareness of the true cost of printing has risen markedly over the past year, with organisations realising that a low hardware price does not always mean low running costs, but what else can be done to ensure that printing and copying doesn’t have a negative impact on your finances?"
The Kyocera representative highlighted that the high cost of ink cartridges will have an effect on an organisation's overall cost of printing, making it important to carry out an audit to determine a company's total number of devices.
She quipped: "Some companies may well find that they possess more printers than they have employees – a clear sign that economic [reductions] can be made!"
Posted by Barry Ashmore.